Grand Prix Race Dates 2011
20th July: Horwich 5
3rdAugust: Chorley 4.4 Trail
14th August: NVAC 10k @ Bispham (Wesham)
25th September: Swinton 10
2nd October: Gin Pit 5 (A&T)
Wednesday, 8 December 2010
AGM by Garry Baines
MINUTES OF CENTRAL LANCS GRAND PRIX AGM
Gin Pit 1st December 2010
Attendees
Mark Emmett (Chairman) – Radcliffe
Garry Baines (Secretary) - Astley & Tyldesley
Andrew Coates (Treasurer) – Astley & Tyldesley
Vince Ashton (Results Co-ordinator) - Radcliffe
Steve Doxey – Swinton
Dave Waywell – Wesham
Stewart Jones – Burnden
Paul Jackson- Chorley Harriers
Pete Ramsdale – Horwich RMI
Andrew Doyle - Bolton
Apologies for absence:-
Gary Stevens – Astley & Tyldesley
Minutes of the previous AGM
Minutes were accepted as correct with no matters arising
Presentation of Accounts
Accounts were presented by the Treasurer and accepted as correct. The competition recorded a surplus of £128.50 for the year with a sum of £453.00
currently showing as Cash in Hand.
Election of Officials
The following officials were proposed, seconded and duly elected for the 2011 Season:
Mark Emmett (Chairman)
Garry Baines (Secretary)
Andrew Coates (Treasurer)
Vince Ashton (Results Co-ordinator)
Gary Stevens (Web-Site Co-ordinator)
Bolton United Harriers
Bolton United Harriers applied to join the Competition as a full member in 2011 and were unanimously accepted by all existing member clubs.
Grand Prix Race Dates 2011
The following dates were confirmed for the 2011 season:-
20th February Central Lancashire 5k (Bolton)
6th March: The Trotters 5 (Burnden)
3rd April: Radcliffe 10km
11th May Haigh Hall 4
20th July: Horwich 5
3rdAugust: Chorley 4.4 Trail
14th August: NVAC 10k @ Bispham (Wesham)
25th September: Swinton 10
9th October: Gin Pit 5 (A&T)
Notes:
a). Members from competing CLGP clubs will be allowed to enter races at no extra charge on the day of the race, provided the race is not full. It is the duty of the runner to establish the identity of his club in the event of any disputes.
b). The Central Lancashire 5k has a limit of 300 runners. The race organiser will inform all clubs when 250 entries have been received. The CLGP Secretary will remind all clubs of the need to register early 6 weeks prior to the Race.
c). The Trotters 5 is a new race starting from Smithills Coaching House but registration will remain at Smithills Sports Centre
d). The NVAC 10k at Bispham will be restricted to entrants from Northern Vets and CLGP Member Clubs. It is not clear yet whether on-line entry will be possible.
e). Clubs are encouraged to include that their individual race is part of the Central Lancashire Grand Prix on their Entry Form.
Levy Fees
A levy of £0.50 per CLGP runner will be charged in the 2011 season. Vince Ashton or host clubs will inform the Treasurer of the participating numbers after each race and an invoice for payment within 28days will be e-mailed to the club concerned.
Should a club wish to join the competition but is unable to host a race; an annual fee of £25 will be charged for payment before the first race.
Should a club wish to nominate a race under its Directorship for inclusion in the CLGP Race Calendar but not enter the competition itself, a fee of £100 will be charged, for payment before the race date.
Rules of the Competition.
The rules of the competition were confirmed as follows:-
(i) 10 runners irrespective of gender to count in ‘A’ team
(ii) 8 runners irrespective of gender to count in ‘B’ team
(iii) 6 runners irrespective of gender to count in Vets team
(iv) 4 runners to count in Ladies team
(v) Races to be held in 2011 – 9
(vi) Best 6 out of 9 races to count for individual prizes
(vii) In the event of 8 races being held in subsequent years, best 6 out of 8 races to count for individual prizes
In the event of 10 races being held, best 7 out of 10 races to count.
(vii) Team result – worst race to be discarded
(viii) Vet categories to start at V40 for Men and L35 for Ladies. Each category to cover a 5 year period.
(ix) Entry on the day – no extra charge to CLGP runners. Race organisers should inform other CLGP members clubs if the race is getting close to being fully subscribed.
It is the responsibility of the individual runners to inform the race organiser of their CLGP status.
(x) Runners cannot compete for more than one club in the Grand Prix in the same season. Results will only count for the first claimed club.
(xi) Runners will retain the Age Category in which they complete their own first race in the competition throughout its duration.
(xii) Clubs must stipulate that all competing athletes wear club colours, save for exceptional circumstances.
Host clubs are required to e-mail the results of their races to Vince Ashton as soon as possible after the race.
Results will be circulated and published on the CLGP web-site as soon as possible after the race.
Prizes
Team trophies for best A’ team, best ‘B’ team, best Veterans team and best Ladies Team will be awarded.
Individual trophies will be awarded for first 5 men, 1st and 2nd male vets in each category, first 3 ladies and 1st and 2nd lady vet in each category.
Male vet categories start at V40 and Lady vet categories at L35.
Juniors will compete in the open age competition.
Prize Presentation
Prizes will be presented as soon as possible (by mid-November) after the last race in the calendar at a suitable venue.
It is proposed that each participating club should, in rotation, undertake to host the prize presentation. This may be a recognised race, a ‘Social Run’ or a social event. The host club will fund the event and recoup any out of pocket expenses through an admission fee.
It was agreed that the following clubs should host the event for the next 3 years:-
2011: Wigan Phoenix
2012: Wesham
2013: Radcliffe
The host club for 2014 will be elected at the 2011 AGM.
Web-Site up-date
A BlogSpot can be accessed via the following address:-
http://centrallancsgrandprix,blogspot.com
Links to individual member clubs also appear on this web-site.
Clubs are encouraged to furnish the Web-Site Co-ordinator with race reports and any other information which the runners from member clubs may find useful and which may help to promote the competition and the clubs therein.
Date of the next meeting
Wednesday 7th December 2011 at Gin Pit commencing 7.30p.m.
Any other Business
a). It was proposed that we review race statistics for the 2011 season at the next AGM in December 2011.
b). The possibility of organising a Relay event for member clubs during the Season was tabled. This would be a separate event from the competition itself and not be included in the scoring system.
Various ideas included:-
Teams of 5 runners
Minimum of 1 Team per club to enter
Runners of each leg to set off at intervals of 2mins – (Wesham already hold a similar event and can supply format details)
The event could be held on annual basis if successful which could be hosted by clubs on a rotational basis
Social gathering after the event desirable
Could be a night time event
Gin Pit seen as a suitable compact location for such an event
A&T to consider whether such an event at Gin Pit is feasible for the 2011 season and to revert.
Meeting closed at 9.20p.m.
G.BAINES
1st December 2010
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