I (Terry Gardiner) have just taken over the role of CLGP blog co-ordinator.
I will be updating and titivating the site before the start of the next CLGP season and I would welcome any suggestions or requests for content.
The blog is only ever going to be as good as the content that is on it, so please send me your CLGP race reports, photos or any news that you feel is relevant to the other CLGP clubs.
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Friday, 9 December 2011
MINUTES OF CENTRAL LANCS GRAND PRIX AGM
Gin Pit 7th December 2011
Mark Emmett (Chairman) – Radcliffe
Garry Baines (Secretary) - Astley & Tyldesley
Andrew Coates (Treasurer) – Astley & Tyldesley
Steve Doxey – Swinton
Dave Waywell – Wesham
Sue Williams – Burnden
Paul Jackson- Chorley Harriers
Pete Bland – Horwich RMI
Andrew Doyle – Bolton
Ken Fowler – Bolton
Paul Weall –Wigan Phoenix
Brian Cairns – Wigan Phoenix
Terry Gardiner – Astley & Tyldesley
Apologies for absence:-
Chris Greenall- Burnden
Joe Galvin –Leigh Harriers
2. Minutes of the previous AGM
Minutes were accepted as correct with no matters arising
3. Presentation of Accounts
Accounts were presented by the Treasurer and accepted as correct. The competition recorded a surplus of £64.71 for the year with a sum of £500.71 currently showing as Cash in Hand.
4. Election of Officials
The following officials were proposed, seconded and duly elected for the 2012 Season:
Mark Emmett (Chairman)
Garry Baines (Secretary)
Andrew Coates (Treasurer)
Chris Greenall (Results Co-ordinator)
Terry Gardiner (Web-Site Co-ordinator)
A vote of thanks should be recorded to Vince Ashton and Gary Stevens as out-going Results and Web-site Co-ordinators
5. Leigh Harriers
Leigh Harriers applied to join the Competition as a full member in 2011 and were unanimously accepted by all existing member clubs.
6. Grand Prix Race Dates 2012
The following dates were confirmed for the 2012 season:-
19th February Central Lancashire 5k (Bolton)
4th March: The Trotters 5 (Burnden)
15th April: Radcliffe 10km
16th May Horwich 5
13th June: Three Sisters 5k trail race (Wigan Phoenix)
1st August: Chorley 4.4 Trail
12th August: NVAC 10k @ Bispham (Wesham)
9th September: Pennington Flash 5 mile trail race (Leigh Harriers)
30th September: Swinton 10
7th October: Gin Pit 5 (A&T)
a). Members from competing CLGP clubs will be allowed to enter races at no extra charge on the day of the race, provided the race is not full. It is the duty of the runner to establish the identity of his club in the event of any disputes.
b). Clubs are encouraged to include that their individual race is part of the Central Lancashire Grand Prix on their Entry Form.
7. Provision of Water and Wearing of ear-phones at Races
Race Organisers of all Clubs are reminded that it is a Directive of E.A. that water should be provided for all competitors at the end of the race. Self-dispensed water from communal tubs is not considered to be hygienic by the CLGP member clubs.
Whilst not an E.A. Directive, the wearing of ear-phones should be discouraged at all races and race organisers are encouraged to display this request on entry forms with starters re-iterating the point before the race.
8. Levy Fees
A levy of £0.50 per CLGP runner will be charged in the 2012 season. Vince Ashton or host clubs will inform the Treasurer of the participating numbers after each race and an invoice for payment within 28days will be e-mailed to the club concerned.
Should a club wish to join the competition but is unable to host a race; an annual fee of £25 will be charged for payment before the first race.
Should a club wish to nominate a race under its Directorship for inclusion in the CLGP Race Calendar but not enter the competition itself, a fee of £100 will be charged, for payment before the race date.
9. Rules of the Competition.
The rules of the competition were confirmed as follows:-
(i) 10 runners irrespective of gender to count in ‘A’ team
(ii) 8 runners irrespective of gender to count in ‘B’ team
(iii) 6 runners irrespective of gender to count in Vets team
(iv) 4 runners to count in Ladies team
(v) Races to be held in 2012 – 10
(vi) Best 7 out of 10 races to count for individual prizes
(vii) In the event of 8 races being held in subsequent years, best 6 out of 8 races to count for individual prizes
In the event of 9 races being held, best 6 out of 9 races to count.
(vii) Team result – worst race to be discarded
(viii) Vet categories to start at V40 for Men and L35 for Ladies. Each category to cover a 5 year period.
(ix) Entry on the day – no extra charge to CLGP runners. Race organisers should inform other CLGP members clubs if the race is getting close to being fully subscribed.
It is the responsibility of the individual runners to inform the race organiser of their CLGP status.
(x) Runners cannot compete for more than one club in the Grand Prix in the same season. Results will only count for the first claimed club.
(xi) Runners will retain the Age Category in which they complete their own first race in the competition throughout its duration.
(xii) Clubs must stipulate that all competing athletes wear club colours, save for exceptional circumstances.
Host clubs are required to e-mail the results of their races to Chris Greenall as soon as possible after the race.
Results will be circulated and published on the CLGP web-site as soon as possible after the race.
Team trophies for best A’ team, best ‘B’ team, best Veterans team and best Ladies Team will be awarded.
Individual trophies will be awarded for first 5 men and ladies*, 1st and 2nd male and lady vets in each category.
Male vet categories start at V40 and Lady vet categories at L35.
Juniors will compete in the open age competition.
*It was agreed by the meeting that Ladies prizes should also be increased to include the first 5 runners.
11. Prize Presentation
Prizes will be presented as soon as possible (by mid-November) after the last race in the calendar at a suitable venue.
It is proposed that each participating club should, in rotation, undertake to host the prize presentation. This may be a recognised race, a ‘Social Run’ or a social event. The host club will fund the event and recoup any out of pocket expenses through an admission fee.
It was agreed that the following clubs should host the event for the next 3 years:-
2014: Bolton United Harriers
The host club for 2015 will be elected at the 2012 AGM.
12. Replacement of Shields
Two shields, the Veterans and the ‘B’Team trophies, are now fully inscribed with the winners names on all the spaces that are currently available.
After inspection of one of the trophies, it was decided that no replacement was necessary as there is adequate space to insert additional name plates.
13. Web-Site up-date
A BlogSpot can be accessed via the following address:-
Links to individual member clubs also appear on this web-site.
Clubs are encouraged to furnish the Web-Site Co-ordinator at the e-mail address below with race reports and any other information which the runners from member clubs may find useful and which may help to promote the competition and the clubs therein.
14. Number of clubs in the competition
This was discussed at length by all attendees. The consensus is that 10 clubs is probably the maximum we can accommodate with regard to the number of races we can hold in a calendar year. There is a still the provision for clubs to enter the competition and not host any races (see point 8).
However any future applications will still be considered carefully at subsequent AGMs, as some existing member clubs may eventually wish to exit the competition.
Whilst it is sometimes difficult to attain for various reasons, member clubs are encouraged to ensure a minimum of 10 runners per club support each race in the calendar.
15. Suggested Date of the next meeting
Tuesday 4th December 2012 at Gin Pit commencing 7.30p.m.
16. Any other Business
It was agreed that there is currently no great demand to hold a CLGP relay event, separate from the main CLGP competition.
However 2 member clubs are holding relay events:-
Wigan Phoenix at Haigh Hall on 10th March
Wesham from Blackpool Fire station on 27th July. Details of this event will be forwarded by Dave Waywell nearer to the date.
Meeting closed at 8.35p.m.